RFQ to Payment. One Shared Workspace.
For Indian manufacturers and their suppliers — RFQ, purchase orders, delivery, quality, approvals, and payment visibility in one shared workspace. Accounting stays in Tally.
- Works alongside Tally
- Built for manufacturing workflows
- RFQ-to-payment visibility
- Two-sided buyer-supplier transparency
Your accounting is in Tally. Your operations are everywhere else.
Accounting is handled. The execution problem sits between teams and suppliers — across documents, approvals, follow-ups, and a dozen WhatsApp threads.
Quotes live in chat threads and inboxes. Comparing vendors means scrolling, not deciding.
Promised dates sit in someone's notebook. Nobody knows the next action without asking.
If you don't call, you don't know. Every status update is a phone call to a sales rep.
You find out when production stops, not when the truck didn't leave the supplier.
Accounts receives a clean invoice; the rejected lot is somewhere on the shop floor.
Weekly review = someone exports, copies, formats. The dashboard is always one week stale.
TradeOps becomes your shared execution desk.
Procurement, operations, quality, finance, management — and suppliers — share one view of every active workflow.
RFQs, quotations, supplier comparison, PO acknowledgement, delivery follow-ups — all in one queue.
Dispatch tracking, delivery commitments, GRN, rejection handling, workflow status without WhatsApp pings.
Invoice readiness, payment status, pending approvals, supplier and customer follow-up context.
Delayed suppliers, open orders, stuck approvals, quality issues, cash-impacting bottlenecks — live.
Respond to RFQs, acknowledge POs, share dispatch updates, see GRN and payment status — directly on the buyer's record.
Both sides see the same workflow. No "did you get my email?" calls.
Every RFQ, PO, dispatch, GRN, and rejection lives on one record buyer and supplier both work from. Same data, same status, same timeline — visible to whoever owns the next step.
- Quote comparison and supplier-side acknowledgement
- Promised vs actual dates with named supplier owner
- Dispatch updates, vehicle, e-way bill — pushed from supplier
- GRN and rejection reasons logged jointly
- Comment thread + audit trail per record
- RFQ invites — respond without an email back-and-forth
- Acknowledge POs, commit promised date, raise revisions
- Update dispatch with vehicle and e-way bill
- See buyer's GRN + quality result instantly
- Payment status, invoice queries, MSME clock — visible
No more chasing the sales rep on WhatsApp. No more buyer-side "where is my order?" spreadsheets. One shared record, two viewpoints, zero ambiguity.
One shared workflow from RFQ to payment.
Buyer and supplier track every action, document, owner, status, and blocker from enquiry to payment readiness — on the same record.
- 1RFQSentProcurement
- 2Quote3 of 5 receivedSupplier
- 3ApprovalApprovedFinance
- 4POIssuedProcurement
- 5ConfirmationAcknowledgedSupplier
- 6DeliveryDispatchedOperations
- 7GRNReceivedStores
- 8QualityPassedQA
- 9PaymentReadyFinance
Not an ERP replacement. The execution layer your ERP usually misses.
ERP and accounting systems record transactions. TradeOps manages the day-to-day coordination before, during, and after those transactions — across buyers, suppliers, customers, procurement, operations, quality, and finance.
| Tool | What it does | What it misses |
|---|---|---|
| Tally | Accounting, invoices, GST, ledgers | Operational workflow and accountability |
| Excel | Flexible tracking | Real-time ownership, audit trail, reliable status |
| Fast communication | Structured workflow, searchability, management visibility | |
| Documents and approvals | Follow-up discipline and live execution status | |
| ERP | Transaction records | Lightweight daily execution across internal and external teams |
| TradeOpsUs | Execution workflow | Connects people, documents, status, actions, and visibility |
Built for how manufacturers and their suppliers actually work.
Operational and concrete — modules wrap around how procurement, ops, quality, and finance already do their jobs, with suppliers in the loop on every step.
Send RFQs to multiple vendors, collect quotes, compare side by side.
Live PO status with supplier acknowledgement and revision history.
Promised vs actual delivery dates with named owners on every line.
Vehicle, e-way bill, and ETA per shipment — visible to ops + finance.
Receipt logging, QC status, rejection reasons, supplier follow-up.
Configurable multi-level approvals with audit-trailed decisions.
Invoice readiness, due dates, MSME 45-day clock, payment blockers.
One source of truth for parties, contacts, GST, MSME, payment terms — synced with Tally.
Open orders, delays, stuck approvals, MSME exposure — live, no Excel pulls.
Every action, comment, attachment, and decision preserved per record.
Plugs into the tools your team already trusts.
TradeOps doesn't replace Tally, WhatsApp, or email — it connects them so the workflow moves without re-typing data.
- Push purchase, sales, receipt & payment vouchers
- Three modes — file, on-prem connector, direct
- Two-way sync for ledgers, items, GST & MSME flags
- Works with Tally on laptop, on-prem, or LAN
- RFQ invites with one-tap quote link
- PO acknowledgement & promised-date capture
- Dispatch updates, vehicle, e-way bill in-thread
- Payment & MSME-clock reminders to vendors
- Send RFQs, POs, GRNs, statements on your domain
- Auto-thread replies onto the right record
- Approval requests with one-click responses
- Attachments captured in the document history
- Import vendors, customers, items, open POs
- Export any report or workflow view
- Bulk update prices, payment terms, MSME flags
- Templated formats — no hand-formatting needed
More on the roadmap — e-invoice / IRN, Razorpay & bank statements, NIC e-way bill, Shopify / WooCommerce for D2C lines, and your custom MES via webhooks.
For manufacturers past Excel — but not ready for ERP.
For Indian manufacturers where Tally handles the books — but procurement, deliveries, quality, and approvals still run through Excel, WhatsApp, and phone calls.
What changes after TradeOps.
Operational gains the team feels in the first month — without overclaiming revenue or savings.
Start without disrupting your existing systems.
- 1Map your current RFQ-to-payment workflow
We sit with your team and document how things actually run today — across procurement, ops, quality, and finance.
- 2Configure TradeOps around your process
Roles, approval matrices, voucher series, GST conventions — set up to match how your office works.
- 3Import vendors, customers, items, open orders
Bring in master data and in-flight POs so the team starts where they left off, not at zero.
- 4Connect with Tally where needed
Pick a push mode (file / connector / direct), map your ledgers, test on a few invoices.
- 5Train each team
Procurement, operations, quality, finance, management — short sessions per role, not generic demos.
- 6Go live in phases
Start with one workflow (typically RFQ-to-PO), measure adoption, then expand. No big-bang cutover.
Pricing that matches your workflow complexity.
Start with your biggest workflow pain, then expand across teams, suppliers, and locations. Final pricing depends on team size, integrations, and onboarding — your workflow audit settles it.
Sellers join free when invited by their buyer — no signup, no card.
- Respond to RFQs & share quotes
- Acknowledge POs, commit dates
- Share dispatch + e-way bill updates
- See GRN, quality & payment status
- WhatsApp + email channels
Full buy side — RFQ to payment with vendor master, approvals, and Tally push.
- Everything in Supplier (your vendors join free)
- Vendor master + onboarding
- RFQ → quote → PO → GRN workflow
- Multi-level approvals
- Quality & rejection tracking
- MSME 45-day payment clock
- Tally voucher push (file / connector / direct)
Buy + sell on one workspace — vendor and customer workflows side by side.
- Everything in Procure
- Customer master & onboarding
- Sales orders + dispatch + AR
- Customer follow-ups + ageing
- Two-sided customer record
Larger team, multiple plants, or custom workflows?
Unlimited users · multi-site & multi-GSTIN · custom workflows & integrations · advanced reporting · dedicated onboarding · SLA.
Indicative pricing. Actual quote depends on workflow complexity, users, and onboarding scope — confirmed during your audit.
Still running supplier and order follow-ups through Excel, WhatsApp, and email?
Book a workflow audit and see how TradeOps can bring structure, visibility, and accountability to your RFQ-to-payment process.
Book a Workflow AuditTell us how your team runs RFQ to payment today.
Five fields, two minutes. We'll review your workflow details and reach out within one business day to schedule a 30-minute audit call.